When users submit mileage claims, there is currently no mechanism to confirm that their vehicle is insured for business use. In the UK, claiming mileage for work requires the claimant has appropriate business-use motor insurance. From a duty-of-care perspective, it would be good if we had a clear, auditable way to ensure staff are correctly insured before undertaking business travel. this could be achieved with the below: Annual insurance confirmation Require users who claim mileage to confirm (or upload evidence of) business-use motor insurance once every 12 months. Mileage claims are permitted while the confirmation is valid. Users are prompted to reconfirm once the 12-month period expires. This would in turn: Support employer duty of care and compliance. Support end users with ensuring they are properly ensured for business millage Provide a clear audit trail if necessary Requirement Update: To ensure employees agree to our policies before submitting mileage claims, we would like to implement a mandatory disclaimer tick box. This would require users to confirm they have the correct business travel insurance and have read the terms and conditions prior to submission.

It would be beneficial to able to escalate the rate by a percentage of the budgeted hourly rate, based on the year it falls into.

I would like to request an enhancement to the subcontractor invoice submission process within Fresh. At the moment, when subcontractor (sub) invoices are submitted, there is no dedicated field to capture the hours worked per project, and these hours are not automatically linked to time tracking or tagging within the system. Requested improvement: Add a column/field on subcontractor invoice submissions for “Hours Worked per Project” Ensure these hours are automatically linked to the project’s time tagging / timesheet allocation in Fresh These hours should then be included in the existing timesheet exports downloaded from Fresh The exported timesheets should be usable directly for client reporting and invoicing without additional manual reconciliation Additional issue: Although the total subcontractor invoice is submitted against the project, we still have to manually recreate a timesheet for the subcontractor so that it matches the Fresh timesheet format. This creates unnecessary duplication of work and increases the risk of inconsistencies. We also do not want to add subcontractors as employees in the Timesheet module. We only need their hours captured and linked at project level so that invoicing and reporting remains accurate, without changing our current employee time tracking structure. Why this is needed: This will ensure subcontractor hours are fully integrated into our project tracking workflow, reduce manual data entry, and improve accuracy when reporting and invoicing clients. It will also ensure consistency between subcontractor submissions, tagged hours, and exported timesheets. This improvement would significantly streamline our workflow and reduce the need for external reconciliation between subcontractor invoices and timesheet data.

Please can we enhance the current invoice tagging functionality to allow day-level allocation of hours, rather than only tagging against total weekly hours. At the moment, the weekly aggregation is causing issues when invoices span across month boundaries, as hours overlap into the next invoice period. This results in incorrect alignment of tagged hours and requires manual reconciliation on subsequent invoices. Requested improvement: Enable tagging of invoice hours per specific calendar day Ensure tagging is restricted or clearly mapped to the invoice date range Ideally prevent or clearly flag cross-invoice/month overlaps Optionally allow a daily breakdown view while still supporting weekly summaries Benefit: This will improve invoice accuracy and eliminate the need for manual reconciliation when hours span multiple invoice periods.

Is it possible to show the budgeted hours remaining per team member rather than at a team level?

This report has no options to filter ie by status or tracking category like with all other insight reports.

At present, the only way for us to record overtime in Fresh Projects is to create a separate overtime sub-project line within each project OR to have a separate Non Project time or dedicated project which end users can record their time against. This is not practical at scale and places the responsibility on the end user to manually separate standard hours from overtime hours when completing their timesheets. It also affects project profitability reporting, as additional hours spent on individual sub-projects may instead be recorded against a separate overtime Project/sub-project, rather than the part of the project where the work was actually carried out. A more useful approach would be for Fresh Projects to identify and flag hours worked over and above an individual’s standard contracted hours. For example, if a user’s standard working week is 37.5 hours and they record 40 hours, the additional 2.5 hours could be flagged as overtime or additional hours to their Line Manager. Ideally, this information should then be available to line managers either through reporting or notifications. A line manager should be able to run a report showing overtime or additional hours across their team, or receive an alert when someone records hours above their standard working pattern. This would allow managers to review workloads, identify pressure points, and have the appropriate follow-up conversations with staff. This would remove the need for project-level workarounds, reduce the risk of inconsistent recording, improve the accuracy of project profitability reporting, and provide better visibility of additional hours being worked across the practice.

The ability to sort by project number in this view:

It would be useful to add notes in at the point we assign resources to a project. For example if we are assigning 5 hours to someone then we could add a comment saying e.g. visit to site.

Syncing approved leave directly from Fresh Projects to PaySpace would be essential for us. This integration would save us considerable time and improve our overall accuracy when managing payroll and leave balances.

Would it be possible to get a list of APIs available for outbound data extraction. For example, I want to do a custom dynamic report on the Project planning hours. I want to extract resource names and the planned hours for each period on the Gantt and feed this information to an external BI reporting tool.

Is it possible to move the project description from the project structure to the classification tab instead?

Allow expense notes to be visible in the following locations: Within the draft expense after it has been rejected (on Capture page) Within the Individual Time & Expense Explorer report under the "Rejected" expenses section The goal is to improve the visibility of expense notes directly on the platform, rather than relying solely on email notifications.

Please can you move the project download button away from the search bar. it is very easy to press instead of the search whilst the page is loading. must download the list 3 or 4 times a day as i’m too eager… i know others have the same issue.

We work on various project types, such as Integrated Project Delivery, where different cost rates may be applied. In this case, it would be helpful to apply alternate cost rates to project types to better understand actual costs.

Our leave types differ per branch office. As a result when employees want to view their leave dashboard there is a long list of leave types that don’t apply to them. We’d like the option to only show on the leave dashboard / summary the types of leave that employees have movement against ie only types where for that employee an allocation / accrual or cycle start date is set, or a leave application has been made.

We would like the ability to issue a credit note with a value greater than a single invoice

We would like the ability to apply a percentage discount to our fees at the invoicing stage

Add a "Last 4 Weeks" option to the time range dropdown in Live Sheets. This would give users a rolling 4-week view, as opposed to the current static "This Month" / "Last Month" options which are calendar-bound

1. Would it be possible to add more filtering options for projects? Specifically, we would like to be able to filter projects by Client. 2. For employees, could the ability to filter by job title or job category name be added as well?