Overtime recording and reporting

At present, the only way for us to record overtime in Fresh Projects is to create a separate overtime sub-project line within each project OR to have a separate Non Project time or dedicated project which end users can record their time against. This is not practical at scale and places the responsibility on the end user to manually separate standard hours from overtime hours when completing their timesheets. It also affects project profitability reporting, as additional hours spent on individual sub-projects may instead be recorded against a separate overtime Project/sub-project, rather than the part of the project where the work was actually carried out.

A more useful approach would be for Fresh Projects to identify and flag hours worked over and above an individual’s standard contracted hours. For example, if a user’s standard working week is 37.5 hours and they record 40 hours, the additional 2.5 hours could be flagged as overtime or additional hours to their Line Manager.

Ideally, this information should then be available to line managers either through reporting or notifications. A line manager should be able to run a report showing overtime or additional hours across their team, or receive an alert when someone records hours above their standard working pattern. This would allow managers to review workloads, identify pressure points, and have the appropriate follow-up conversations with staff.

This would remove the need for project-level workarounds, reduce the risk of inconsistent recording, improve the accuracy of project profitability reporting, and provide better visibility of additional hours being worked across the practice.