Business mileage insurance confirmation

When users submit mileage claims, there is currently no mechanism to confirm that their vehicle is insured for business use. In the UK, claiming mileage for work requires the claimant has appropriate business-use motor insurance. From a duty-of-care perspective, it would be good if we had a clear, auditable way to ensure staff are correctly insured before undertaking business travel. this could be achieved with the below:

Annual insurance confirmation

• Require users who claim mileage to confirm (or upload evidence of) business-use motor insurance once every 12 months.

• Mileage claims are permitted while the confirmation is valid.

• Users are prompted to reconfirm once the 12-month period expires.

This would in turn:

• Support employer duty of care and compliance.

• Support end users with ensuring they are properly ensured for business millage

• Provide a clear audit trail if necessary